Conferences: guidelines

Guidelines to Hold a Scientific Conference 

The NUR is highly supporting the Departments and Faculties at KRG-Universities to hold national and International Scientific Conferences. To assure a quality conference, better electronic presence and saving the rights of the University, the NUR is taking the attention of all who may concern at the University that holding a conference, national or international, should comply with the regulation of the Ministry of Higher Education (MHE) and NUR:


Holding a National Conference
  1. The conference should be under a clear title. 
  2. The topics should be indicated.
  3. The conference should be under a series of known frequency, e.g., annual, biannual, etc. Single frequency conference is not preferred.
  4. The conference should indicate, clearly, the Department or the Faculty that will be responsible for the conference, scientifically.
  5. The steering committee of the conference should apply via its department or Faculty. The Scientific Committee should approve the request and explain the capacity of the Department or the Faculty to hold that conference.
  6. It is the responsibility of the Conference steering committee to find the sponsors of their proposed conference.
  7. The conference should be announced, at least 6 months, before the date of the conference.
  8. The conference should apply/use a dedicated platform that shows the accepted papers, author names and affiliation, abstracts, full papers (PDF file), and the conference program.
  9. The platform should show, clearly, the scientific committee, steering committee, track editors.
  10. The conference can not be held without, at least, 10 accepted paper presentations.

Holding an International Conference
  1. The conference should be under a clear title. 
  2. The topics should be assigned.
  3. The conference should be under a series of known frequency, e.g., annual, biannual, etc. Single frequency conference is not preferred.
  4. The conference should indicate, clearly, the Department or the Faculty that will be responsible for the conference, scientifically.
  5. The steering committee of the conference should apply via its department or Faculty. The Scientific Committee should approve the request and explain the capacity of the Department or the Faculty to hold that conference.
  6. It is the responsibility of the Conference steering committee to find the sponsors of their proposed conference.
  7. The conference should be announced electronically, at least 10 months, before the date of the conference.
  8. The accepted papers should be presented via a dedicated platform. The platform should show all the conference committees, track editors, accepted papers,  author names and affiliations, paper abstracts, the Full PDF files and the conference program.
  9. Each published paper should have a metadata page with a doi linked to.
  10. The dedicated platform may not show the full PDF files and there is no need for the DOI, if and only if the PDF files are deposited to digital libraries, e.g., IEEE Xplore, Springer, etc.
  11. The conference can not be held without, at least, 20 accepted paper presentations.
  12. At least, 20% of the accepted papers should be from outside Iraq.
  13. At least, 50% of the Scientific Committee members should be from outside Iraq.
  14. At least 70% of the Keynote Speakers should be from outside Iraq.

last update: 25 September 2018.